Episode 5: The ONE Thing That Will Transform Your Photography Business Overnight (Non-Negotiables – Outsourcing Pt. 1)
Photography Outsourcing Checklist: The Secret to Saving Your Sanity
You can’t do it all, and honestly? You shouldn’t even try. This photography outsourcing checklist is your lifeline if you’re buried under edits, drowning in emails, or trying to do reels while driving to dance practice. (Been there.)
I’m sharing exactly what I outsource in my photography business, why it changed everything, and how YOU can start doing less to actually grow more.
Why Photographers Need a Photography Outsourcing Checklist
Let me be real: I’m a senior photographer, a business owner, and a mom of seven. I’ve got travel sports, music lessons, snacks on snacks… and a full calendar of high school senior photos. If you feel like you’re constantly behind, it’s not because you’re incapable. It’s because you’re doing too much.
That’s where the photography outsourcing checklist comes in.
When I started outsourcing (around two years ago), everything changed. I finally had consistency, space to breathe, and energy to focus on income-generating work. My editing got better. My sessions got stronger. My sanity came back.
What I Outsource in My Photography Business
Let’s break it down:
1. Virtual Assistant (VA)
My VA handles my blog posts, newsletters, Pinterest pins, social posts, and marketing tasks. We talk via Voxer and use Asana to stay on track. I spend maybe 10 minutes a week communicating with her. That’s it.
2. Bookkeeping
I used to spend days hunting down receipts at tax time. Now? I get a monthly report and it’s done. If you’re not organized, hire a bookkeeper. Game. Changer.
3. Graphic Design + Templates
I send my content to a designer who creates Canva templates, carousels, and freebies that match my brand. She’s fast. She’s amazing. And my stuff looks GOOD.
4. Website + Workflow Experts
I hired Octavia for my site and Coley for my Dubsado workflows. Go to the experts. Your DIY version won’t compare. Period.
5. Personal Assistant
This one? Massive. My PAs run errands, deliver products, prep dinner, declutter rooms, and basically save me from drowning in the chaos of daily life. Outsourcing personal stuff has helped my business more than I expected.
Want to know exactly what you can delegate? Grab my freebie below for a full photography outsourcing checklist.
📥 Download the Photography Outsourcing Checklist → [Insert link to freebie PDF once uploaded to site]
How to Start Using the Photography Outsourcing Checklist
- Identify Your Time Sucks: Start tracking what’s stealing your time.
- Pick Just ONE Thing: Blog writing, inbox management, or Pinterest? Choose one.
- Find the Right Fit: Ask your network or use recommendations from other photographers.
- Communicate Clearly: Voxer, Asana, Loom… whatever works. Give direction, then let go.
- Shift Your Mindset: It’s not an expense. It’s an investment.
Ask yourself: Would a CEO do this task? If not, outsource it.
Bonus Tips: Favorite Tools + People
- VA for Pinterest + blogging → life saver
- Colie for Dubsado workflows
- Octavia for website updates
- Rachel for Canva graphics + reels
- Kelly for bookkeeping
You’re Not Lazy, You’re Leveling Up
Outsourcing isn’t giving up control. It’s stepping into your CEO role. It’s creating space to be creative again, to show up for your people, and to build a business that works FOR you.
Start with this photography outsourcing checklist, delegate what drains you, and get back to doing what you love.
Let’s grow, not burn out.
➡️ Check out my website for more real-talk tips and resources
🎧 Hit play and let’s get RAW.
Subscribe & download the episode to your device: Apple Podcasts | Spotify | Amazon Music
About Raw Edit
Hosted by Kellie Rochelle and Sarah Monson, two photographers who have been through all the highs and lows, this podcast is your safe space for honest conversations about what it actually takes to thrive in this industry.
Each week, we’re bringing you behind-the-scenes stories, industry insights, and hard-earned lessons—so you can skip the mistakes and fast-track your success!
🌐 Connect with Us:
Kellie Rochelle Photography
- Website: https://kellierochelle.com/
- Instagram: https://www.instagram.com/kellierochellephotography/
- Facebook: https://www.facebook.com/kellierochellephotography/
Sarah Monson Photography
- Website: https://smonsonphotography.com/
- Instagram: https://www.instagram.com/sarahmonsonphotography/
- Facebook: https://www.facebook.com/SarahMonsonPhotography
🎧 Subscribe and Listen: If you loved this episode, subscribe to RAW Edit and never miss an unfiltered conversation!
Subscribe & download the episode to your device: Apple Podcasts | Spotify | Amazon Music
